Collaboration

Zemna.AI is built for collaborative research. Work with co-authors in real-time, manage peer review, and coordinate with your institution.

Real-time Co-authoring

Simultaneous Editing

Multiple authors can edit the same document simultaneously:

• Live cursors: See where co-authors are working
• Real-time sync: Changes appear instantly
• Conflict-free: Automatic merge of simultaneous edits
• Presence indicators: Know who's online

Communication

Inline Comments

• Highlight text and add comments
• Reply to comments in threads
• Resolve when addressed
• Tag specific collaborators

Chat

• Built-in chat for quick discussions
• Persistent history
• File and link sharing
• Video call integration

Team Workspaces

Creating a Workspace

1. Go to Collaboration → Create Workspace
2. Name your workspace
3. Invite team members
4. Set default permissions

Workspace Features

Shared Library

• Common citation library
• Shared templates
• Team style guides
• Resource collections

Project Management

• Track publication progress
• Assign tasks to team members
• Set deadlines and milestones
• View team activity

Roles & Permissions

Role Types

Document-Level Permissions

Override workspace roles for specific documents:

• Public (anyone with link)
• Workspace members
• Specific users only
• Password protected

Review Process

Peer Review Workflow

1. Submit for Review: Mark document as ready for review
2. Assign Reviewers: Select from workspace or invite external
3. Review Period: Reviewers add comments and suggestions
4. Author Response: Address each comment
5. Final Approval: Reviewers approve or request changes

Track Changes

• View all changes with author attribution
• Accept/reject individual changes
• Compare versions side-by-side
• Generate change summary

Review Templates

Pre-built review checklists for:

• Methodology review
• Statistical review
• Language/clarity review
• Compliance review

Version Control

Automatic Versioning

Zemna.AI automatically saves versions:

• Every major edit session
• Before and after reviews
• At submission milestones
• Manual snapshots

Version Features

Compare Versions

• Side-by-side diff view
• Highlight additions/deletions
• Track who made changes
• Restore any version

Branching For major revisions:

• Create a branch for R&R (revise and resubmit)
• Work without affecting main document
• Merge when ready

Institution Integration

Single Sign-On (SSO)

Connect with your institution:

• University login
• ORCID authentication
• Google Workspace
• Microsoft 365

Institutional Features

Compliance

• Data residency options
• Audit logging
• Retention policies
• Export controls

Branding

• Custom domain
• Institution logo
• Template library
• Style enforcement

Best Practices

1. Define roles early: Establish who does what before starting
2. Use comments: Communicate changes in context
3. Regular sync meetings: Align on direction and progress
4. Version milestones: Create snapshots at key points
5. Review thoroughly: Use checklists for consistent reviews